Teachers’ Pay and Pensions Employer Responsibilities Service
Last updated:The Buckinghamshire Council (BC) Pensions Team is committed to offering a high-quality professional level of service, providing specialist knowledge and information on teachers’ pensions and teachers’ pay and conditions.
The Council has a statutory duty to provide accurate and timely employer pension information to the Teachers’ Pension Scheme (TPS). The actions required below are processed on behalf of BC-maintained schools where the school uses BC payroll services.
Where a Buckinghamshire-maintained school does not use BC Payroll Services, the school must ensure that it can provide the information required for the Council to fulfil its employer obligations under the Teachers’ Pension Scheme regulations.
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Elements of the Teachers’ Pay and Pensions service package for Schools |
LA (BC Payroll) |
LA (Non-BC Payroll) |
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Notification of new appointments to Teachers’ Pensions (TP) via the Monthly Data Collection (MDC) using their secure online Portal. This informs the Department for Education where teachers are employed and creates a line of service for that member’s record |
Yes |
Yes |
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Notification to TP via MDC, of a teacher leaving employment as they occur using their secure online Portal. Information issued to teachers when they leave employment |
Yes |
Yes |
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Update personal details (i.e. name change, NI, DOB etc.) using TP Portal |
Yes |
Yes |
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Notification to TP of amendments to a teacher’s existing service including annual pension statements |
Yes |
Yes |
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Respond to requests from TP for service and salary information on individuals |
Yes |
Yes |
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Completion of all TP forms eg. retirement application forms |
Yes |
Yes |
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Completion of the Statutory Registration process with the Pensions Regulator |
Yes |
Yes |
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Undertake and fulfil the duties of the statutory pension scheme and the assessment and enrolment activities required for compliance to Pension Auto-enrolment (PAE). Including Re-enrolment activities |
Yes |
n/processing processing |
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Processing of opt-out /opt-in notifications, for teachers who wish to join or leave the Scheme |
Yes |
Yes |
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Process and verify payroll reports at regular intervals ensuring that correct pension contributions are deducted (If the School use an external payroll this task can only be undertaken if reports are provided by the School or their payroll provider) |
Yes |
Yes |
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Pension calculations for redundancy/efficiency cases |
Yes |
Yes |
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Keeping schools up-to-date with changes to TP Regulations and Guidelines |
Yes |
Yes |
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Guidance given to individual teachers on pensions matters |
Yes |
Yes |
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To provide support with queries regarding the Teachers’ Pay and Conditions Document |
Yes |
Yes |
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To give support to Governing Bodies on matters concerning school group sizes and Pay Ranges for leadership |
Yes |
Yes |
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Complete and submit via the TP Portal, details of the Monthly Contribution Breakdown paid over to Teachers’ Pensions by the deadline of the 7th of the month following deductions (or earlier if 7th is a non-working day), based on totals extracted from payroll (If School uses an external payroll this information is required by the last working day of the month to be reported) |
Yes |
Yes |
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For all LA Schools, payment of the contributions to TP is processed through the County’s finance system |
Yes |
Yes |
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Complete and submit details of the End of Year Certificate (EOYC) to TP by 31st May. This is a summary of pension contributions for employees and employers paid over the course of the year to TP (for schools using an external payroll provider, the PT will contact the school during March with the requirements in respect of EOYC, including the request to inform your payroll provider to supply all the necessary details. This information should be returned to the PT by the end of April before final submission to TP by 31st May). |
Yes |
Yes |
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Produce the MDC report for Schools that use the BC payroll system. This information is put into a format compatible with TP requirements. Once finalised the return is then submitted to TP via the online secure Portal by the deadline of the 7th of each month (or earlier if the 7th is a non-working day). The data is used by TP to update teachers’ individual records (Schools using an external payroll provider are required to ensure that the data for MDC is sent to the PT by the last working day of each month) |
Yes |
Yes |