Additional Finance Services
Last updated:Cheque book school package
Full reconciliation service for Cheque Book Schools is subject to this one-off annual fee
- Buckinghamshire Council Finance to complete the 3 way reconciliation between your bank, local system (FMS) and SAP based on the information provided to us. This will be completed every term and the school will receive an electronic copy of this as per the timetable.
- The monthly VAT return should be completed to facilitate the correct reconciliation.
- Any amendments identified during the reconciliation will be notified to the school for correction.
- Buckinghamshire Council to upload the VAT return into SAP.
- Please ensure that your monthly 2 way recs are emailed in as a pdf file to schoolfinance@buckscc.gov.uk along with your monthly VAT submittals and supporting documents.
Customer Type:
Bucks Maintained Schools
Package Type:
Annual
Price:
£1,645
Cheque book school ‘doing own’ package
Buckinghamshire Council Finance administration work for 3 way reconciliations for Cheque Book Schools is subject to this one-off annual fee
- School to complete their own 3 way reconciliations between bank, local system (FMS) and SAP based on the information they have and we provide for SAP. The school will complete this every term and send an electronic copy to finance as per the timetable.
- Buckinghamshire Council to upload the VAT return into SAP.
- Please ensure that your monthly 2 way recs are emailed in as a pdf file to schoolfinance@buckscc.gov.uk along with your monthly VAT submittals and supporting documents.
Customer Type:
Bucks Maintained Schools
Package Type:
Annual
Price:
£357
Purchasing Cards
Application and administration cost per card
Customer Type:
Bucks Maintained Schools
Package Type:
Pay as Used
Price:
£58 per card
External Payroll for cheque book schools
Where your school utilising another payroll provision other than Buckinghamshire Council and operate via a cheque book. An annual fee covers the fund transfer and administrative duties performed by our Finance Team.
Customer Type:
Bucks Maintained Schools
Package Type:
Pay as Used
Price:
£95
Creditor service
For Schools not operating a local bank account process their invoices via SIMS FMS and interface into the Authority’s finance system (SAP). The electronic file and the original invoices are received by the Finance team who will ensure all payments are processed.
This service incorporates the following:
- New Vendor setup (including writing to vendor)
- Invoice processing and payment via BACS or Cheque. Invoices will be processed by the due date, provided they have been submitted correctly via the interface.
- Resolving interface upload errors (IDOC clearing).
- Invoice storage/archiving.
- Processing of Returned or Recalled BACS payments.
- Initiating BACS payment traces.
Cancelling/reissuing cheques.
- Payment of foreign currency invoices
- Provision of Remittance Advice to vendor sent either by email, fax or post.
Administration of one-off duplicate payments made in error and referral back to school (excluding duplicate batch upload error)
Customer Type:
Bucks Maintained Schools
Package Type:
Pay as Used
Price:
£1.61 per invoice/ credit note
Processing invoices/credit notes by file transfer to SAP interface.